Your privacy is important to us. To better protect your privacy we provide this notice explaining our online information practices and the choices you can make about the way your information is collected and used. To make this notice easy to find, we make it available on our homepage and at every point where personally identifiable information may be requested.
Google Adsense and the DoubleClick DART Cookie
Links to third party Websites
We have included links on this site for your use and reference. We are not responsible for the privacy policies on these websites. You should be aware that the privacy policies of these sites may differ from our own.
GDPR and Data Protection
How we use Club Members information
The categories of Club Members information that we may collect, process, hold and share include:
• Personal Information such as name, year of birth, email and phone number
• Special Categories of data including characteristics information such as gender, age, disability or relevant medical information
• Competition Data is collected and shared with the IJA/BJA, to advise and guide members on the next steps in qualification or grading, license number
• Qualifications and safeguarding information
• Incident or accident reports
Why we collect and use this information
We use member information data to:
• Enable the development of a comprehensive picture of the member to assist with progression in the sport;
• Inform members about development of the club
• Inform members of special events, grading, competitions
• Enable members to progress onto higher level competitions
• Enable the IJA/BJA to track and improve Judo for its members
• Ensure the coaches has full information on medical or other special needs of participant/child
• Ensure the coach has an emergency contact details for parents/guardians
• Ensure the coach has consent of parents for participation, for use of photos
• Allow coaches to make informed choices regarding level of events, grading and training
The lawful basis on which we process this information
We process this information under the membership contract you have entered into with any of our Judo clubs or in relation to the steps taken to enter into that contract.
Where information of a non-sensitive nature is processed and is therefore in the Club’s legitimate interests i.e. membership of the club. Where sensitive data is processed by means of consent, with appropriate safeguards and is in the legitimate interests of the Club. Or is in your vital interests.
Collecting this information
In order to comply with data protection legislation, we will inform you whether you are required to provide certain membership information to us or if you have a choice in this.
Storing this information
We hold your data for the duration of your membership with the club for 7 years.
Who we share this information with
We occasionally share this information with:
• British Judo Association
• Other Club’s where competitions are held
The reason for sharing your data is to highlight and encourage competitors to advance in the sport, to ensure full insurance cover and/or to apply for further funding to ensure the sports or clubs longevity.
Why we share membership information
We do not share information about members with anyone without consent unless the law and our policies allow us to do so.
It is a pre-requisite of the sport that all club members register with the British judo association, hence we will supply information to them, for this and insurance purposes.
Requesting access to your personal data
Under data protection legislation, you have the right to request access to information about you that we hold. To make a request for your personal information, contact Steve Pullen or Mel Voss (data protection officers).
You also have the right to:
• object to processing of personal data that is likely to cause, or is causing, damage or distress
• prevent processing for the purpose of direct marketing
• object to decisions being taken by automated means
• in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
• claim compensation for damages caused by a breach of the Data Protection regulations
If you have a concern about the way we are collecting or using your personal data, we ask that you raise your concern with us in the first instance.